Safety Meeting: Toolbox TalksiPhone and iPad, iOS 17+English and EspañolMade in California and shipped worldwide
ToolboxLog turns the toolbox talk your crew already holds into a signed PDF you can hand an inspector, an insurer or a client years later. Pick a topic, tap the people who showed up, pass the phone around so each one signs, and the record is done.
Signed on site
Too slow at 6:45am. Too many screens. And the archive locked the day the subscription lapsed. Those three complaints are the whole product brief, and they are the three things this app refuses to do.
No sign-up, no login, no server. The foreman with no bars runs the meeting as fast as the one in the office.
Topic, crew, signatures, done. Nothing loads. Nothing syncs. Nothing waits for a spinner while eight people stand in the cold.
A meeting you have signed stays viewable and re-shareable forever, subscription or not. The free tier limits new records, never old ones.
The whole flow, in the order a foreman does it. Every screen below is a capture of the shipped app, taken by its own test suite, so the site cannot show you something the build does not do.
One screen. Choose a talk, pick the job site off the saved list, tap the people who showed up. The roster is already there, so marking attendance is tapping names rather than typing them. Read it in English or in Spanish without changing the language of the phone.
Every talk is a readable half page written to be said on a job site: the hazard in plain words, what to do, what not to do, and questions that make somebody other than the foreman speak. Six to ten minutes, and the standard it comes from is cited in the text.
Each worker signs on screen with a finger, next to their own printed name. Nothing to hand back to the office, no sheet to lose in a truck, no scanning at the end of the week.
The PDF renders as the last signature lands. Share it by Mail, Messages or AirDrop, save it to Files, or leave it in the archive and pull it out in three years when somebody asks.
The report is rendered on the device as a US Letter PDF. It paginates when the crew is big, keeps each signature beside the printed name it belongs to, and prints the topic in full, because a record that says only “Fall protection, covered” proves nothing about what was said.
A meeting snapshots its own topic text, company branding and every attendee’s printed name, so a record signed today renders identically in 2032, even if the talk was edited and half the crew has moved on.
Not a list of titles. Each talk is a readable half page written to be said out loud on a job site: the hazard in plain words, what to do, what not to do, and questions that make somebody other than the foreman speak. 6 to 10 minutes each. Read one out in Spanish while the phone stays in English, and the report records which language it was read in.
108 of the 132 are written originally for ToolboxLog. The other 24 draw on federal OSHA and NIOSH publications, which are US public domain, and each names the document it came from. Nothing is taken from a source that reserves its rights, and the app lists every non-original citation in Settings, under About. You can write your own talks too, and a content update will never overwrite them.
All of these are signed on the phone, rendered as PDFs and filed in the same archive. None of them is metered: the free tier limits how many meetings you create, and nothing else.
Washington asks for a joint walk-around by one management member and one elected employee at the beginning of each job and at least weekly after that. Holding the meeting does not satisfy it, so it runs on its own clock, and both named representatives sign before the record is finalised.
Until the job completes
What happened, where, who was involved, what was done about it. The app prints the report and nothing more: it is not an OSHA 300 Log, a 301 form or an annual summary, and the record says so on its face.
5 years
The task broken into steps, the hazard in each step, and the control that answers it, signed by the crew who are about to do the work.
No set period
Per person, not per meeting: every talk one worker has sat through, with dates, produced as a single report when a client or an insurer asks what that person has been trained on.
Follows the meeting record
The other axis of the same archive: who attended what, across a date range and a job site, as one document.
Follows the meeting record
Every signed document carries a verification code, and any of them can be re-opened, re-shared or checked against that code years after the job closed. Federal 29 CFR 1904 separately requires most employers to keep an OSHA 300 Log, an annual summary and 301 forms. ToolboxLog produces none of those, and the incident report it writes says so on its own face.
Pick the state once. The app then counts the deadline the way that state counts it, asks for the reviews that state makes part of the meeting, and prints the retention notice that state sets, naming the section it comes from so that you can go and read it.
Title 8 §1509(e) · §8406(e) underground
At least every 10 working days for construction, and at least weekly for underground work.
Retention · 1 year, set by §3203(b)(2)
Section 1509(e) orders the meeting and sets no period of its own. The one-year period comes from the injury and illness prevention programme rule, which is a different section, so the app names that one on the notice.
WAC 296-155-110
At the beginning of each job and at least weekly after that, with documented attendance, documented subjects and written minutes.
Retention · 1 year, set by §110(8)
Subsection (6) makes three reviews part of the meeting itself: the walk-around inspection, any citation, and any accident investigation since the last one. The app asks for all three before it will finalise a Washington meeting.
OAR 437-001-0765
Monthly, and before each job lasting more than one week.
Retention · 3 years, set by §0765(13)
Subsection (12) requires the meeting discuss accident investigations, their causes and the corrective measures suggested, so an Oregon meeting that leaves that blank is missing a required element.
No statutory rule named
Weekly, as a reminder rather than a deadline.
Retention · No period shown
The app will not print a citation it cannot stand behind. Outside the three states above, the weekly reminder is described as a contract or best-practice cadence, and no retention notice is shown.
ToolboxLog is not affiliated with, endorsed by or approved by OSHA, Cal/OSHA, the US Department of Labor or any government agency. The citations are here so that you can check them; they are not legal advice.
There is no account, no login and no server. Meetings, attendance, signatures, your roster, your company profile and your logo are written to the phone’s own storage and stay there. No analytics SDK, no tracking, no advertising identifier. The app declares an empty collected-data list in its privacy manifest, and the only network call it makes at all is the App Store talking to itself about your subscription.
Copies are yours to make: export every signed report as one zip of PDFs, or point the app at an iCloud Drive folder and let it keep a rolling backup, with a data file that restores onto another iPhone.
The free tier is limited at the moment a record is created, and nowhere else. Whatever you have already signed stays viewable and re-shareable for as long as the phone lasts, subscribed or not.
No account, no card, no expiry
US$59 a year
2 weeks free, then the price shown in your storefront
ToolboxLog Pro is an auto-renewing yearly subscription. Payment is charged to your Apple Account at confirmation of purchase, and it renews automatically each year unless cancelled at least 24 hours before the end of the current period. Manage or cancel it at any time in your Apple Account settings. See the Terms of Use and the Privacy Policy.
Anything not answered here, write to [email protected].
iPhone and iPad, iOS 17 or later. English and Spanish. Available in the United States, United Kingdom, Canada, Australia storefronts.
